OFFICIAL MINUTES
Special Village Council
VILLAGE OF MENDON
206 W Main St, Mendon, MI 49072
February 25th, 2026
The Mendon Village Council met on Wednesday, February 11th, 2026, in the Municipal Center. President Olson called the meeting to order at 6:00 P.M. Answering roll call: Saunders, Leo, Batten, Watson, and Coburn.
5:05PM – Meeting called to order
The purpose of the meeting is to discuss the hiring of Timothy Hill as the village manager.
5:06 PM—Motion by Saunders and support by Coburn to approve the agenda.
MOTION CARRIED
Aye (6) Nay (0) Absent (0) 5:07 PM – A – Village Manager discussion with Timothy Hill
Hill opened with a question. Hill asked what challenges Mendon has faced in recent years and what goals they have.
Coburn responded that the current council is looking to rebuild. That a lot of members of the village council and staff have been here for less than a year and are looking to work on team building.
Saunders said that procedures are currently not documented and not many of the staff are cross trained in other departments and would like to see those issues resolved. Along with making a record calendar for when things are to be done.
Hill asked about the recent turnover in the last five years and what caused the issues with the high turnover. Saunders addressed that it was mostly due to a lack of procedure documents and not hiring candidates who had the right skill sets.
Olson discusses the current village staff, along with the contract with Perceptive. Olson and other members mentioned they would like to get a list of assets and current inventory of the DPW.
Coburn mentioned that the council would like to see the village manager and DDA and council meetings. Hill advised that it is possible and mentioned getting everyone on a group chatting software or texting.
Hill asked about issues with previous projects and if they were contractor issues. Olson advised the previous project had issues with oversight and felt the engineer did not perform the duties that always align with the best interest of the village.
Hill asked about the inspectors the village has. Olson advised we have a shared inspector with multiple villages.
Hill asked about the DDA and who runs it. Olson advised Peter Baum is the current chairman of the DDA and the roles they manage in the community.
Discussion between the council and Hill about assorted topics about the community and projects.
Olson asked if Hill was ok working in a quiet village. Hill advised that he likes to work in a quiet village.
Olson advised Hill to counter offer the $60,000 rate with another offer. Olson advised on current health care policies. Hill advised he would propose having health insurance for his spouse and child and was asking for a salary of $62,500. Olson advised that the difference in health care for children and adults is a significant difference.
Olson advised that the rate is acceptable and will discuss the council regarding the counteroffer.
Coburn asked when Hill could start. Hill advised it could start on 3/2/26.
The council went and discussed the meeting and their thoughts on Timothy Hill. Olson advised children are at a higher premium due to insurance considering them a “High risk”. Olson advised he feels Hill would be a good match even with the counteroffer. The council discussed discussing a contract six months down the road and seeing what can be offered at the time. The council also discussed transitioning Olson out of the position and Hill into the roll.
The council agreed to offer the position to Hill with the current counteroffer. The council offered the position to Hill and Hill accepted.
Roll Call MOTION CARRIED
Aye (6): Saunders, Leo, Batten, Watson, Olson, and Coburn
Nay (0) Absent (0)
Coburn asked for the text services program would the council like to hold off till April, and the council agreed to wait till April.
6:25 Motion to adjourn by Leo and supported by Watson. Motion was approved.
